Agile Hospitality Solutions present Events500 booking software for Conference, Wedding & Event venues

Events500 – Fast, easy to use, low cost software solution for ALL Conference, Wedding & Event venues

At last affordable, dedicated Event / meeting booking management software from Agile Hospitality Solutions…..

Fast, contemporary & easy to use software solution for ALL Conference, Wedding & Event venues for a fraction of our competitor’s prices.

For a 20 minute on-line introduction to Events500 or to get a sample documentation / report pack, contact Agile Hospitality Solutions at: ag@AgileHospitality.com or call 01844 214014.

Cost Benefits

	By emailing immediate quotations, Events500 will help you be the first venue to respond to meeting, Conference & Wedding requests & give you the best opportunity to convert the Enquiry.

		Literally your email quotation should hit as the customer puts the phone down!

	Automatic chases at each step of the booking process ensure that key activities in the timeline are not missed so that business is not lost & conversion rates maximised.

		Different chases, timelines are supported per type of Event, e.g. business meetings, Weddings.

	Events500 is an admin killer!

		Our aim is to automate as much as possible to allow you to spend your time with your customers.

	Comparison reporting will show you which clients, event / meeting types, products & services are most profitable compared to others & thus which types of business / clients should be targeted.

System Overview

Bookings

Speed of taking Event, meeting & wedding bookings along with the production of high quality documentation are the major benefits of Events500:

	An Enquiry can be captured in seconds, with as little or as much information as you really need.

	Event Items (products & services) are added easily & quickly to email immediate quotations, which progress into Function sheets, Contracts & Invoices. Please request a report pack to view the high quality of Events500 documentation.

	Notes & Tasks can be automatically be added to bookings by Event Type.

		This for example enables detailed wedding templates to be instantly produced.

		Multiple chases can be scheduled for each step of the booking process to ensure timelines are kept.

	Events can be added, updated or moved from the Events diary.

		The flexible Diary can view Meeting room / Event space by day, hour or minute.

		Meeting rooms can be filtered based on Event requirements & numbers to rapidly identify the best Meeting room(s) or area(s) for the Event.

Sales / CRM

As a comprehensive Sales / CRM solution tailored for the hospitality market, the major benefit of the Events500 is process automation. Due to its speed, Events500 allows the Sales person to focus on their prime & preferred function of finding new & working with their customers.

	Diary automation is provided through a powerful scheduling tool within Events500, where individual or team diaries list company, contact, booking, item tasks or reminders.

		Alternatively, link to Microsoft Outlook to add your Events500 contacts, tasks & selected Events to your Outlook calendar.

	Productivity of Agency, Company & Contact is measured & presented back to the user with contemporary Microsoft reporting tools. Please request a report pack to view the high quality of Events500 reports & graphics.

	ePortal500 will allow your customers to view their Enquiries & Bookings. From version 2; early 2012.

Multi venue

Events500 can be delivered as a multi-venue solution.

	Bookings, Events & Items are venue specific, whilst Companies, Contacts & setup files are enterprise wide.

	Specific venue users view only their Diary, Bookings & Events, whilst centralised users can view & report multi-venue.

Technology

The technology benefits are familiar, consistent screens, based on Microsoft Office products. This minimises staff training.

	Integration with Microsoft Office / Microsoft Outlook is seamless.

	Reports & customer documentation are optionally exported to Excel, Word or PDF for local presentation or immediate mailing to customers or other parties.

	Events500 is tab based, similar to Internet Explorer. Limitless tabs can be opened simultaneously so that multiple bookings, companies & contacts can be accessed & worked on without the need to open & close numerous windows.

	Deployment of upgrades is fast, easy & painless over the internet.

	Your data can be held in a Microsoft SQL Server database at your venue, ISP or anywhere on the ‘cloud’.

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